Admin Assistant (full time, 6 months’ probation period)

The Role:

SELCO Foundation is looking for a highly motivated individual who is passionate about working in the development sector with the focus on providing access to sustainable energy for livelihoods and health for last-mile communities in Assam. The broader goal is to use decentralized renewable energy to facilitate good health, improved well-being, last mile delivery of health services, reduced mortality, dignified living, increased incomes, reduced drudgery and improved work productivity through the integration of climate-inclusive technologies into healthcare services and livelihood practices for the underserved communities in Arunachal Pradesh.

Key responsibilities for the position:

• Assist with event planning and implementation arrangements
• Time to time Management and safekeeping of the assets in the Arrangement of labor staff for the safekeeping of the Assets and pieces of machinery within the Area.
• Ensuring a healthy work environment with all facilities to be up to date and arrangements made on a timely basis as and whenever required.
• Ensure timely execution and updating of logistics facilities in terms of Transportation, Material dispatch, Vendor Compliance Bills and invoices, etc.
• Keep a track of the POs and WOs raised against Projects/Programs by concerned staff members and report it to the team lead as and when required.
• Develop and maintain a filing system - inward, outward, memos, bills, etc.
• Maintain a database of any requisite aspects, as assigned from time to time.
• Maintain Attendance statements for staff and send a monthly statement to HR.
• Provide General support to visitors and staff rooms, taxis, hotels, etc.
• Produce and distribute correspondence memos, letters, and forms.
• Maintain office asset list of machinery, furniture, etc, and update the need and requirements timely to the reporting person.
• Coordinate with messenger and Receiving Courier Mails, updating in the logbook and handover to the assigned staff member.
• Keeping a track of office requirements (Stationary, Sanitary, etc.) and fulfilling the gap when required.
• Ensure effective use of the premises and communication Materials.
• Maintain office filing, stationery assets, and storage systems and keep track and update the logbook as per requirement.
• Co-ordinate and make arrangements for refreshments and other requisite compliance for in house meetings and conferences.
• Monitor, maintain, and record-keeping of office supplies and staff supplies for stationery and sanitary items.
• Any responsibility assigned by the reporting person. Organize and maintain office and provide general clerical & administrative services to office staff.

Who can apply:

• B.Com, BBA, B.Tech, or any Bachelor’s degree.
• Between 2-4 years of working experience in administrative responsibility.
• In-depth knowledge of accounting, procurement systems.
• Sound knowledge of administration, procurement and finance systems.
• Efficient user of MS Word, Excel and PowerPoint.
• Fluency in oral and written English, Bodo and Assamese.
• Willingness to participate in field activities/surveys and travel to remote areas within the region.
• Good interpersonal and communication skills.
• Willing & enthusiastic learner.
• Has the ability to service clients and perform under deadline pressure

How to Apply